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School Administration
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Payment Method


Hot Lunches Other Resellers
PayPal 110 15
Bambora 228 10

Edit Organization Profile
 
School:
Address:
City:      
Country/Postal:      
Phone:
 
Principal:
Email:
 
Billing Organization:
Bill To Address:
City:      
Country/Postal:      
Phone:
Email:
 
Listing City:

 
Organization Type:
Timezone:
Selected Date Format:
This is the format of the date that will be displayed on all screens
Selected Time Format:
This is the format for time as displayed on all screens and reports
 
Application Title:
 
Supplier School:
 

 
Orders For:

The default configuration is that orders are for "Participants" which are typically "Students". Setting orders for to "Registrant" will allow the person registering to place orders for themselves only. Orders for "Both" will allow the person registering to place orders for themselves and for students after the students are added.
Registrants Are:
Participants Are:
Participants Are Grouped By:
Group Leaders Are:
 
Default Language:
School Code:
School URL:
Alternate URL:
Document Path:
Start Date:
Expiry Date:
Status:
Support:
Data Current - Application Contacts:
Data Current - School Contacts:
Reseller:
 
System Configuration:
Small School Discount:
Charge Tax:
Additional Invoice Fee:
 
Display Facebook:
 
EMAIL SYSTEM:
Other Modules:
 
Event Calendar:
Classified Ads:
Photo Gallery:
Math Worksheets:
Document Administration:
 
Email Processing:
Email Aliases File:
Mail List POP Account:
Display Organization on Public Site:
 
Linked Site:
Referred By:

 
Color Scheme:
Background Color:
Background Image:
 
Template:
Logo Image:
Logo URL:
Navigation Mode:
Menu Color:
Menu Text Color:
Menu Hover Color:
Hover Text Color:
 
Odd Row Color: Text Color: Black
Even Row Color: Text Color: Black

 
Use Access Code:
Access Code:
Login Form Location:
Registrations Permitted:
Allow duplicate accounts per email address:
Enable Customer Orders:
Collect Customer Address:
Collect Customer Phone:
Collect Customer Email:
 
Allow Parent Login:
Allow Guest Login:
Registration User ID:
Second Parent Name on Registration:
Parent Titles on Registration:
Home Phone on Registration:
Email on Registration:
Collect Daytime Phone on Registration:
Collect Cell Phone on Registration:
Collect Address on Registration:
Allow Language Selection:
Collect Student Info for Guests or Registrants:
Additional Registration Data Field Prompt:
Additional Registration Data Field Prompt:
Registration Form Message:
Send Registration Email for Paper Orders:
 
Implement School Directory:
School Directory Prompt:
Implement Additional Email List:
Additional Email List Prompt:
Class Parent:
Allow Parents to Edit Students:
Allow Duplicate Students:

 
Information to Collect
Student Number:
Birth Date:
Age:
Sex:
Grade:
Additional Permission:
Field Prompt:
Field Description:
Implement User Defined Values (1):
This controls whether or not you can have a user defined field on the student record.
User Defined Value Required:
User Defined Value Title:
This text is used on the student screen beside the user defined value field.
Implement User Defined Values (2):
This controls whether or not you can have a user defined field on the student record.
User Defined Value Required:
User Defined Value Title:
This text is used on the student screen beside the user defined value field.
Implement User Defined Values (3):
This controls whether or not you can have a user defined field on the student record.
User Defined Value Required:
User Defined Value Title:
This text is used on the student screen beside the user defined value field.
 
Send No Order Placed Reminder:
Implement Special Diet Requests:
Student Disclaimer:
If this field is not blank parents will be required to accept this disclaimer when adding or editing a student

 
Parent Screens and Reports
Display Teacher Name:
Display Program:
Display Grade:
Display Division Number:
Display Description:
 
Internal and Administrative Screens and Reports
Display Teacher Name:
Display Program:
Display Grade:
Display Division Number:
Display Description:
 
Class List Contact Fields
Display Name:
Display Home Phone:
Display Work Phone:
Display Cell Phone:
Display Home Email:
Display Address:
 
Student Button Text:
This text is used on buttons and menus to refer to the student or person ordering. For example 'Student'. Leave blank for default values and to allow for automatic language translations.
Student Class Text:
This text is used on student screens when there is a class value or selection. For example 'Grade' or 'Class'
Division/Class Num Text:
This text is used on screens and reports before the Division/Class Number. For example 'Div' or 'Class Number'
Staff User IDs:
Default Staff Category:
This is the default category to be used when adding a new staff person to the system
Max Teachers, Staff, Instructors or Coaches per Class:
Default Staff Language:
This is the default language to be used when adding a new staff person to the system
Staff Orders Sent to Classroom:
This controls where staff are listed on the Classroom Delivery Report, Order Report and Details Spreadsheet.
Staff Have Students:
If set to 'Yes' staff can add children to the family account for ordering.
Delivery Locations:
This will allow you can specify a location other than the default classroom where a person's meal is to be sent.

 
Display Staff List for Users:
This controls user access to the staff list.
Display Lists of Participants (Class Lists):
This controls user access to the class lists for their students.
Class List Access for Verified Students Only:
If this is set to 'Yes', then parents can access the class lists only after their child has been verified. This will increase security for the children and will increase the pressure on the application coordinator and team to verify children quickly as users will want access as soon as possible.
Display Organization Info for Users:
This controls the display of the organization information menu item.
Display Parent Instruction Guide:
This controls the display of the Parent Instruction Guide menu item.
 
Allow User ID Changes:
This is a convenience for users who have problems remembering their userid. If your organization is using email addresses as user ids then this should probably be set to 'No'.
Display Students Button:
DIsplay Navigation Buttons:
Button Color:
Text Color:

 
Display User Balance Owing:
This will display a message on the login screen if the user has a balance owing on their account. You can use the next field to set a minimum limit of the user balance for displaying.
Minimum Balance Owing for Display:
This is the lowest balance owing amount that will be displayed. Users with a balance owing less than this amount will not have a message displayed when they log in to the system.
 
Maximum Balance Owing Limit:
This is the maximum balance owing amount that a user is allowed to have and to still place orders if the "Allow Ordering With Balance Owing" is set to 'N'. The calculation of the current user balance is not the balance as it is today, but the balance as it was "Balance Calculation Days Ago".
Balance Calculation Days Ago:
This is the number of days previous to 'today' that the user balance is calculated. If the balance is calculated as of today no one will be able to place any orders for a second child as their order for their first child will probably exceed the limit.
Allow Ordering with Balance Owing:
This will prevent users from placing new orders if their account balance exceeds the "Maximum Balance Owing Limit".
Balance Calculations For:
Indicate if Balance Calculations are performed for All users or Parent users only.
 
Previous User Balance Post:
This controls how the saved user balance is posted to new user accounts
Previous Balance Post Message:
This is the message posted to the user account when a previous balance is posted
Balance Post Limit:
If the balance posted is greater than this amount the user will not be able to order until the balance is paid unless this value is zero.
 
Unable to Order Message:
This message is displayed for users whose account has been blocked from placing orders for any reason.
 
Allow Users to Edit Paid Orders:
This is will allow or disallow the editing of orders once the order is paid for. An administrative user can always edit an order, setting this to 'Yes' this will allow parents to edit their orders even after the order has been flagged as 'Paid'.
Allow Users to Edit Complimentary Orders:
This is will allow or disallow the editing of orders that are flagged as 'Complimentary'. An administrative user can always edit an order, setting this to 'Yes' this will allow parents to edit their orders even if the order has been flagged as 'Complimentary'.
Order Entered Message:
This will be displayed on the screen every time an order is entered or updated. This is a good place to specify your payment procedures and policies regarding orders and payments. For example 'Inactive' orders will to be deleted if payment is not received, or what the policy is regarding 'Unpaid' orders.
 
Substitution Request:
 
Allow Staff to Post Transactions:
Schedule Required to Post Transaction:
This will enforce that a schedule be selected when any transaction is posted.
Use Current Active Schedule When Posting:
This will set the default to the earliest schedule with 'Active' status when a transaction is posted.
Select Transactions When Posting Payments:
This will allow you to select transactions when a payment is posted.
Send Email Notification When Payment Posted:
Send Email Notification When Order Entered:
 
Implement Account Balance Donation:
Donation Charity:

 
Implement a Generated Charge:
This is a charge that will be added to a user account either once or for every order that is placed.
Generated Charge Amount:
Generated Charge Note:
Generated Charge Applied:
 
Implement a Generated Credit:
This is a credit that will be added to a user account either once or for every order that is placed.
Generated Credit Amount:
Generated Credit Note:
Generated Credit Applied:

 
Schedule Display Sort Order:
This controls display sort order for schedules.
Max Schedules to Display on Screen:
 
Implement Special Menu Item Prices:
This option will allow you to have additional price categories on your supplier products and menu items. Students flagged as eligible to order with these special prices have order forms displayed with special prices instead of the regular pricing. Setting the to 'No' will set all staff and students to the default 'Regular' pricing.
Implement Multiple Menu Item Prices:
This will allow you to have multiple prices for a menu item
Implement Complimentary Item Processing:
Default Print Organization Name on Labels:
This will default the label screen to include the organization name or not
Default Print Item Options on Separate Lines:
This will print option groups on separate lines on labels
 
Menu Item Font Size:
Menu Item Color:
Volunteer Message Font Size:
Volunteer Message Color:
 
Group A Color: Group H Color:
Group B Color: Group I Color:
Group C Color: Group J Color:
Group D Color: Group K Color:
Group E Color: Group L Color:
Group F Color: Group M Color:
Group G Color:
Display Group Colors:
This is to control the group colors in the border of the quantity fields on the order form. This can be overridden on each menu date.
Display Group Letters:
This is to control the display of the group letters beside the quantity fields on the order form. This can be overridden on each menu date.

 
Collect Volunteer List Info: (Registration)
Enable Volunteer Signup:
This will enable the volunteer sign up on each schedule that is designated as type 'Hot Lunch'.
Max Volunteers per Lunch Date:
This is the maximum number of volunteers that you would like each hot lunch date.
Default Volunteer Sign Up Message:
This is the default message displayed on the order form beside the volunteer sign up checkbox. You can specify a custom message on each hot lunch date if you wish to override this message.
Enable Volunteer Management:
This will enable the volunteer management for admin users but not allow parents to signup when placing orders. If 'Volunteer Signup' is enabled this field is ignored as Volunteer Management must be enabled if Volunteer Signup is enabled..
Send Volunteer Reminders:
This will enable or disable the weekly volunteer reminder email. If weekly reminders are disabled the volunteer reminder is also disabled.
Volunteer Reminder Title:
Volunteer Sorting:
Include Volunteer Details on Report:
This will include the volunteer's children and class information on the volunteer report.
Volunteer Signup Days Prior to Schedule Start:

 
Students Listed:
This determines which students are listed on the Classroom Delivery Report, Order Report and Details Spreadsheet.
Staff Listed:
This determines if staff are listed on the Classroom Delivery Report, Order Report and Details Spreadsheet.
Delivery Report Row Height:
This sets the height of the rows on the Classroom Delivery Report.
Paper Order Form Size:
This sets the size of the paper for the Paper Order Form.
Paper Order Form Font Size:
Paper Order Form Name Fields:
This sets where the name fields are printed for the Paper Order Form.
Paper Order Form Footer:
 
Directory Spreadsheet Sort Order:
Delivery Groups:
This controls the subtotaling available in the supplier delivery report
Meal Ticket Headers:
Include Revenue Information in Details CSV:
If set to 'No' the revenue information is not included in the Details CSV.
 
Default Payment Method:
Allow Schedule Team Users to Access REPORTS Menu:
 
Calculate Amounts on Supplier Orders:
This is to calculate supplier costs on the supplier orders pages.
Decimal Places for Supplier Orders:
The number of decimal places for supplier costs.
Tax Number:

 
PayPal Payments Enabled:
PayPal Verified:
Minimum PayPal Payment Amount:
A user's balance has to be greater than this amount for them to be able to pay through PayPal
PayPal Account Email:
PayPal Currency:
PayPal Button Text:
 
PayPal Transaction Fee:
This fee is added to all PayPal transactions when a parent chooses to pay using PayPal. This is added to the user account balance when making a PayPal payment. This can be combined with the percentage below. If you choose to charge a transaction fee for PayPal transactions you MUST provide a message for parents as well. The message field is below.
PayPal Transaction Percentage: %
This percentage is added to all PayPal transactions when a parent chooses to pay using PayPal. This can be combined with the fee above. If you choose to charge a transaction fee for PayPal transactions you MUST provide a message for parents as well. The message field is below.
PayPal Transaction Title:
This is the title of the transaction fee. If left blank the system will default to using "Transaction Fee".
PayPal Transaction Message:
This message is displayed above the PayPal payment button when parents view their account transactions.
 
PayPal Donations Enabled:
PayPal Donation Message:
This message is displayed above the PayPal donation button.

 
Bambora Payments Enabled:
Minimum Bambora Payment Amount:
A user's balance has to be greater than this amount for them to be able to pay through Bambora
Bambora Parent ID:
Bambora Merchant ID:
Bambora Currency:
 
Bambora Transaction Fee:
This fee is added to all Bambora transactions when a parent chooses to pay using Bambora. This is added to the user account balance when making a Bambora payment. This can be combined with the percentage below. If you choose to charge a transaction fee for Bambora transactions you MUST provide a message for parents as well. The message field is below.
Bambora Transaction Percentage: %
This percentage is added to all Bambora transactions when a parent chooses to pay using Bambora. This can be combined with the fee above. If you choose to charge a transaction fee for Bambora transactions you MUST provide a message for parents as well. The message field is below.
Bambora Transaction Title:
This is the title of the transaction fee. If left blank the system will default to using "Transaction Fee".
Bambora Transaction Message:
This message is displayed above the Bambora payment form when parents view their account transactions.
Bambora Form:
 
E-xact Payments Enabled:
E-xact Account Code:
E-xact Currency:
E-xact Button Text:
 
E-xact Transaction Fee:
This fee is added to all E-xact transactions when a parent chooses to pay using E-xact. This is added to the user account balance when making a E-xact payment. This can be combined with the percentage below. If you choose to charge a transaction fee for E-xact transactions you MUST provide a message for parents as well. The message field is below.
E-xact Transaction Percentage: %
This percentage is added to all E-xact transactions when a parent chooses to pay using E-xact. This can be combined with the fee above. If you choose to charge a transaction fee for E-xact transactions you MUST provide a message for parents as well. The message field is below.
E-xact Transaction Message:
This message is displayed above the E-xact payment button when parents view their account transactions.
 
Merchant Account Payments Enabled:
Merchant Account Key ID:
Merchant Account Key Text:
Currency:
Order Description:
Button Text:
 
Transaction Fee:
This fee is added to all transactions when a parent chooses to pay using credit cards. This is added to the user account balance when making a payment. This can be combined with the percentage below. If you choose to charge a transaction fee for credit card transactions you MUST provide a message for parents as well. The message field is below.
Transaction Percentage: %
This percentage is added to all transactions when a parent chooses to pay using credit cards. This can be combined with the fee above. If you choose to charge a transaction fee for transactions you MUST provide a message for parents as well. The message field is below.
Transaction Message:
This message is displayed above the payment button when parents view their account transactions.
Payment Completed Message:
 
School Account Payments Enabled:
School Account Button Text:
School Account Title:
School Account Text Message:
School Account Confirmation Message:
School Account Notification Email:

 
Currency Symbol:
 
Check Register Sort Order:
Display Payment Remittance Button:
Remittance Button Text:
Remittance Form Accept Checks:
Remittance Form Accept Cash:
Remittance Button Accept Other:
Display Remittance Message with Button:
This will display the "TEXT DATA" remittance form message on the screen wherever the "Print Remittance Form" button is displayed.
Remittance Form Fee:
 
Display Print Order Button:
 
Allow Account Deposits:

 
Default Student or Participant Status:
Default Order Status:
Default Order Status (Special1):
Default Order Status (Special2):
Default Order Status (Special3):
Delete Inactive Orders:
Inactive Order Deleted Subject:
Inactive Order Deleted Email:
 
Can Parents Post Events:
Default Event Status:
Default Classified Status:
Classified Ad Duration: Days
 
Additional Pages Title:
Implement Additional Page Tabs:
 
Support Email Address:
Volunteer Reminder Reply Address:
Broadcast & Reminder Email Reply Address:
Broadcast Email Reply Description:
This is the reply name used when sending email newsletters
Broadcast Email Title Text:
This is the title displayed below the organization name on the email newsletters
Broadcast Email Footer:
This is the footer displayed on the email newsletters
 
Allow Parents to Opt Off Email Broadcast System:
This will allow parents to select whether or not they will receive email broadcasts if you have the email broadcast system.
Allow Parents to Opt Off Email Reminder:
This will allow parents to select whether or not they will receive the email reminder.
Email Reminder Title:
This is the title used on the email reminder that is sent to parents regarding their order for the week.
Include Options in Reminder:
Weekly Email Reminder Day:
This is the day of the week the weekly email reminder will be sent to parents regarding what their children have ordered for the week.
Number of Weeks in Email Reminder: This is the number of weeks from the email reminder day that will be included in the reminder. This can get confusing for parents if you do not have a menu every week so it is recommended that you have a menu date setup for every week and label the missed weeks as "No Service This Week" to be very clear.
Include Item Description in Reminder:
Email Reminders Sent To:
 
Number of Event Titles in Reminder Email: Events
Public Display of Event Calendar:
This will show the event calendar even if people are not logged into the system.
Notes:

 




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